Birds of a Feather Flocking Together: Google Apps Regional Groups

Posted by Jordan Pedraza, Google Apps for Education Community Manager

In 2010, Northwestern University, Brady Corporation, and Motorola Mobility came together as organizations using Google Apps for Education or Business to share best practices, showcase custom solutions with Apps Script and APIs, and discuss common issues. The initial meeting was so successful, these customers formed the Google Apps Northcentral User Group and organized several followup meetings for other regional enterprise and education Google Apps customers to connect with each other and share feedback directly with Google.

Since then, we’ve helped to launch additional Google Apps Regional Groups for colleges and universities, businesses, governments, non-profit organizations, and large K-12 school districts. We continue to hear more productive and cross-industry conversations, from Boise State and Genentech exchanging deployment tips in the Northwest Group, to SUNY IT and Ahold discussing migration best practices in the Northeast Group. And these discussions aren’t limited to talks about the transition to Google Apps; group members are also sharing creative and innovative uses of Google Apps: UNCG's Google Calendar mashup has inspired other organizations to adopt and customize Calendar with APIs more broadly for easier discovery of events.

We’ve already seen great communities with the K-12 user groups and now the trend continues for higher education, business, government, and non-profits. These regional groups join the existing K-12 user groups and are designed for Google Apps administrators and managers to network, learn, collaborate, and share resources through discussion forums, events, and webinars. While no industry is the same, we’ve heard from regional group members that it’s better to “flock together like birds of a feather” and share how they’re taking advantage of the tools and platform.

If you’re a Google Apps administrator and your organization is located in the United States or Canada, please check out the list below – as well as appsusersgroup.com – to find and join your group. International groups in Australia-New Zealand and Europe are also coming soon!

North America http://groups.google.com/a/appsusersgroup.com/group/northamerica
Mailing list for all regional groups in the US and Canada

Northwest http://northwest.appsusersgroup.com

US: Alaska, California, Hawaii, Idaho, Montana, Nevada, Oregon, Washington, Wyoming
Canada: Alberta, British Columbia, Northwest Territories, Saskatchewan, Yukon

Southwest http://southwest.appsusersgroup.com
Arizona, Colorado, New Mexico, Oklahoma, Texas, Utah

North Central http://northcentral.appsusersgroup.com
US: Iowa, Illinois, Indiana, Kansas, Michigan, Minnesota, Missouri, North Dakota, Nebraska, Ohio, South Dakota, Wisconsin
Canada: Manitoba, Ontario, Nunavut

Southeast http://southeast.appsusersgroup.com
Alabama, Arkansas, Florida, Georgia, Kentucky, Louisiana, Mississippi, North Carolina, South Carolina, Tennessee

Mid-Atlantic http://midatlantic.appsusersgroup.com
District of Columbia, Delaware, Maryland, New Jersey, Pennsylvania, Virginia, West Virginia

Northeast http://northeast.appsusersgroup.com
US: Connecticut, Massachusetts, Maine, New Hampshire, New York, Rhode Island, Vermont
Canada: New Brunswick, Newfoundland & Labrador, Nova Scotia, Prince Edward Island, Quebec

Australia-New Zealand http://australia-newzealand.appsusersgroup.com
Australia and New Zealand

Europe http://europe.appsusersgroup.com *
Europe

* Update 3/22: Due to recent feedback from Google Apps customers in Europe, we have decided to roll our initial UK-Ireland and Spain user groups into a larger Europe Users Group. We will establish regional aliases in the near future. Thanks to anyone who has reached out to us or shared feedback.

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Banana slugs move at the speed of Google

Posted by Obadiah Greenberg, Business Development Manager, Google Apps for Education

As a creative writing student at UC Santa Cruz in the early 90s, when I needed to write a story I’d trek across campus over wooden bridges suspended among the age-old redwood trees, down windy paths (avoiding banana slugs), and up to the computer lab. I’d insert a 3.5-inch floppy into the Macintosh SE, make my edits, then listen to the words rip across the dot matrix printer. I’d then carry the pages to the writing workshop where teachers and fellow students would scribble their edits and comments, generally with a red pen. Then it was back to the lab for another re-write.

Despite the fact that nearly every student has a computer these days – saving countless trips to the central computer lab – the way student teams worked together didn’t really become much more efficient, collaborative and fun until UCSC first moved to Google Apps for students in March 2010. And now, starting this week, faculty and staff are also adopting Google Apps so it will be even easier to draft and share work, provide input and incorporate feedback in realtime. Having a common platform for communication and collaboration for all members of the UCSC community means everyone’s literally on the same page.

Many other schools have also recently migrated to Google Apps for their staff and faculty community including Wake Forest University, Barnard College, George Washington University, ESSEC Business School, San Jose State University and many more.

If you’re interested in a deeper look at how staff and faculty at schools like these are using Apps to do things such as build ePortfolios in Sites and track committee minutes in Docs, register here to join our upcoming webinar on Wednesday December 7th at 10am PST. And in the meantime check out our whitepaper to read more about common questions and concerns we’ve heard from schools migrating their faculty and staff communities.

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The Horns are hooked: UT Austin has gone Google

Posted by Rich Rao, Director, Global Sales and Operations, Google Enterprise

Apparently it’s not enough for The University of Texas at Austin to give its alumni degrees anymore; now, the University’s 450,000 graduates (and 50,000+ current students) are also getting free email addresses for life. As a Longhorn alum and member of the Texas Exes, I’m thrilled to have the privilege of announcing that my alma mater is now offering Google Apps for Education.



Driven by the desire for better communication and collaboration capabilities, the student body petitioned for an upgraded email system. The university used the state-mandated procurement process to make its selection as it assembled a task force consisting of representatives from across campus to evaluate possible vendor solutions. After thorough review by two subcommittees, we’re proud that Google emerged as the top choice.

The University of Texas at Austin joins more than 15 million other students, faculty and staff who are part of the Google Apps for Education family. We’re thrilled to work with the Longhorns to make their launch a big success.

And I personally can’t wait to start using my alumni account.

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Let freedom (from servers) ring: EDUCAUSE 2011

Posted by Tom Mills, Director of Education

(Cross-posted on the Official Google Blog)

This time last year, we were tailgating with the USC marching band at the EDUCAUSE conference—an annual gathering of the higher-education IT community. Last week, with more than 15 million people now actively using Google Apps for Education, we ventured to Philadelphia for a few jam-packed days at EDUCAUSE 2011. Our time in the city of brotherly love included a booth with 30+ Googlers and a woodsy backdrop for our fireside chat series; meeting with hundreds of CIOs from universities using and considering Google Apps for Education; a party at the Academy of Natural Sciences; and of course liberty and the lifelong pursuit of the Philly cheesesteak. Here’s a glimpse:



The Campus Computing Project released its annual report at EDUCAUSE, too. This year’s survey named Google as the leading provider of outsourced cloud-based campus email services. According to the survey, 89 percent of higher education institutions are either already using or considering switching to cloud-based solutions. Of four-year colleges and universities (including community colleges) that have already moved to the cloud, more than 56 percent have gone Google—including 64 percent of public universities and 66 percent of private universities.

Last month we shared that 61 of US News and World Report’s top 100 Universities are using Google Apps for Education. That number’s now up to 62, and is still just a snapshot of the thousands of institutions using Apps on campus. Schools that have recently selected Apps for Education as their collaboration platform include Harvard University, University of Texas at Austin, Wellesley College, University of Amsterdam, Stanford Graduate School of Business, University of York and University of Bristol.

In addition to these new schools, we’re also bringing some new integrations to Apps:

• OpenClass: Pearson has developed a free cloud-based Learning Management System that is tightly integrated with Google Apps and provides a new kind of learning environment that stimulates social learning. This is available in the Apps Marketplace.
• SlideRocket EDU: This presentation software integrated for cloud-based collaborative education enables you to unleash the creation, sharing and communication of ideas with an online application that connects with content in Google Apps for Education and is available on any device or browser. This is available in the Apps Marketplace.
• Blackboard Bboogle: Last year, Northwestern University presented their popular Bboogle (Blackboard + Google) application at our EDUCAUSE booth. Bboogle has now been certified by Blackboard and is available to other universities as a Building Block through Blackboard’s Extensions website. Bboogle enables instructors to link Blackboard course sites directly to Google Docs, Calendars and Sites without requiring a second login. And by automatically setting permissions for editing, it helps encourage and facilitate collaborative instruction.
• Desire2Learn: Users will soon be able to add widgets to Course Homepages that make it easy to view unread email messages in Gmail, keep track of upcoming events in Calendar, and submit assignments created in Docs.

If you weren’t able to join us in person at this year’s EDUCAUSE conference, you can check out some of our photos, and we’ll hope to see you next year.

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Tradition meets technology: top universities using Apps for Education

Posted by Tom Mills, Director of Education

(Cross-posted on the Official Google Blog)

Pop quiz: What’s significant about the number 61?

(a) Number of points required to win a standard game of Cribbage

(b) The country code to call Australia

(c) Number of Top 100 universities that use Google Apps for Education

As all Aussie Cribbage enthusiasts attending college in the U.S. may suspect, this is actually a trick question—all three answers are correct!

Today, U.S. News and World Report released their 28th annual ranking of the top higher-education institutions across the nation. While this list of schools represents traditions of academic excellence that span centuries, these institutions also clearly recognize the importance (and value) of modern technology in academia. We’re thrilled that 61 of this year’s top 100 universities have chosen Google Apps for Education to help improve communication and collaboration on campus.

We’re proud to see such historic institutions moving to the world of 100% web. Here are just a few of the schools from this year’s “Top 100” that have gone Google:

• Yale University
• Northwestern University
• Brown University
• Vanderbilt University
• University of Notre Dame
• University of Southern California
• Wake Forest University
• William and Mary
• Brandeis University
• Case Western Reserve University
• University of Maryland
• Boston University
• Rutgers University
• Clemson University
• University of Minnesota

To show our appreciation to these great schools, and to help students better explore and evaluate their college options, we’re providing a year’s worth of free access to the U.S. News complete rankings for anyone who registers before Friday, September 16. Just sign up and you’re all set.

Finally, it’s not just about who is using Google Apps. We’re also interested in how students and staff are using Google tools to do amazing things inside and outside the classroom. Since 61 is the magic number, we’ve compiled 61 stories directly from students, faculty and staff at these universities: www.google.com/apps/top100schools.

These 61 schools represent just a small portion of the 14 million students, faculty and staff now using Google Apps for Education. All over the world, Google Apps is helping schools offer their communities a better way of working together, and we’re honored to be a part of this new tradition.

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North Carolina A&T State University goes Google

Posted by Wayne Kimball, Jr., Google HR Associate, NC A&T Class of 2011



Today’s Official Google Blog post highlights the vital role that Historically Black Colleges and Universities (HBCUs) continue to play in the development of the African-American community, and demonstrates our ongoing commitment to ensuring these schools have the tools and resources they need to continue to blaze new trails and empower their students. As a recent grad from North Carolina Agricultural and Technical State University (NC A&T), I found the relationship between Google and HBCUs to be especially meaningful.



As with all schools, Google provides HBCUs with free and powerful tools for teaching and learning that help students, staff and faculty be more efficient, productive and collaborative on campus. At last week’s HBCU Summit, it was exciting to see nine more HBCUs join the Google Apps for Education family—in addition to the other 13 HBCUs that are already using Apps on campus—including my own alma mater.



As last year’s president of the Student Government Association of NC A&T, I remember countless conversations with students about how they wanted to see a better email system. The students wanted more up-to-date and user-friendly features to help them work and communicate better with fellow students and faculty. When I sat with campus administrators to present the idea of upgrading to Google Apps for Education, I never realized how simple the task could actually be.



I’m proud to see my alma mater on the cutting edge of innovation as they move to Google Apps for Education. Making the switch to Google Apps will give the A&T community the convenience and mobility that it desires. Barbara Ellis, Vice Chancellor of Information Technology says, “At NC A&T, we are always looking for opportunities to enhance services to our students. Google Apps for Education brings our email implementation into the forefront and allows us to embrace a technology platform that is relevant to our student population. Our relationship with Google is one that we can continue to build on.”



I am elated to be a part of a company that gives back to universities like my alma mater, and I’m honored to be a graduate of an HBCU gone Google. I know firsthand that everyone at North Carolina A&T State University—the faculty, staff, administration, student body and alumni—welcomes progress, change and innovation. Today, we proudly welcome Google!

The NC A&T team with Googlers at the HBCU Summit

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UConn Goes Google: A Retrospective

Posted by John Collins, Sr. Global Trust Product Manager

In 1992, while I was an undergraduate at the University of Connecticut, some fellow students and I started an ambitious project to connect residence halls to the campus network and the Internet. After all, the web was just being created in ’92! At the time, our Lab Sciences House (Wright Hall, now gone... sniff... sniff) had a single mainframe terminal in what amounted to a large closet. The mainframe terminal was old, clunky, and not reliable or particularly useful. We wanted more.

The UConn administration bravely allowed my friends and I to design, deploy, and manage computer labs, networked dorm rooms, and most especially our own services. Personally I was really excited about our Gopher server*, but we also offered our classmates email, FTP, Usenet news, and a few shared applications like WordPerfect. In the 19 years since, campus technology has evolved – and so has UConn.

Today I’m especially proud to announce that my alma mater – UConn – is going Google. Associate Vice President and Chief Information Officer David Gilbertson says that the switch to Google Apps for Education stemmed from the recognition that students’ expectations about technology have changed dramatically in the past few years. This move to Apps will also bring significant benefits and cost savings to the University as a whole.

We Huskies were ahead of the curve in ’92, and we’re still at the cutting edge of campus technology today with our switch to Google Apps for Education. I know the UConn community will find amazing and innovative ways to exploit the tools Google is providing. And to all those students out there: even though you can’t knock on my door at 3am so I can fix the server anymore, rest assured the teams here at Google work 24 x 7 x 365 to make sure we’ll never be the excuse for your paper being late.

* Gopher was an early system for distributing, searching and retrieving information over the Internet. I thought it was really great that I could get National Weather Service forecasts for anywhere, whenever I wanted (you can still do this** via Gopher today!). Now though, I just ask my phone. Yep, the Internet has come a long way.

** Okay, that link is cheating – it’s using HTTP to get you to the gopher server – but chances are good your browser doesn’t even support the real Gopher.

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Live Webinar: Introduction to Chromebooks for Education

Posted by Ben Fohner, Product Marketing Manager, Chromebooks for Business and Education

Curious how the new Chromebook can help your school bring the power of the web to students and teachers? Join the Chromebooks for Education team tomorrow, Tuesday, July 19th or Wednesday, August 3rd at 11:00AM PT/2PM ET for an introduction to Chromebooks for Education live webinar.

Announced in May at Google I/O, Chromebooks for Education are now available directly from Google. Chromebooks are computers built and optimized for the web and give students, teachers, and administrators a simple solution for fast, intuitive, and easy-to-manage computing. The Education offering from Google also includes a web-based management console and three years of service and support from Google, so schools can get computers into the hands of their students and teachers at a much lower total cost of ownership than a traditional PC.

Teachers and students are already finding Chromebooks easy to use, and are using them as part of lessons ranging from feudal Japan to algebra. In Oregon, Zach Fleming has been using Chromebooks to teach 6th grade social studies at Crook County Middle School. "From the day the students got the Chromebooks, they were able get right to the lesson without much help. It’s pretty simple" he says, "individual learning at their own pace."

Matthew Peskay, the Director of Technology at KIPP LA Schools where Chromebooks have been a part of the classes for four months, is impressed that "there is no software to install and there is no application imaging that needs to be done,” meaning he can put “more computers out in the classroom, and easily sustain and maintain them over time.”



During the webinar, we will discuss Chromebook management capabilities, specific solutions for schools, and Google’s subscription pricing. You will also be able to hear from a teacher who has been using Chromebooks in their classroom and ask questions of Google’s Education Evangelist, Jaime Casap, who has been working with teachers and educators around Google Apps for five years.

Join us to learn how you can get Chromebooks in time for the start of the next school year. We hope to see you there!

What: Introduction to Chromebooks for Education
Who:

• James Sanders, 7th grade history teacher, KIPP LA Schools
• Jaime Casap, Education Evangelist, Google
• Jeff Keltner, Chromebooks for Education, Google

When: 

• Tuesday, July 19th, 2011 11:00AM PT/2:00PM ET - Register
• Wednesday, August 3rd, 2011 11:00AM PT /2:00PM ET - Register

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Big(ger) mail on campus

Posted by Eric Edens, Apps Edu Team

Around here, our mantra is “think big.” That’s why when we first released Gmail on April 1, 2004 we offered 1GB of free storage—more than 100 times what most other free webmail services offered at the time. No wonder people thought it was an April Fool’s joke! So you can imagine the laughs when we launched Google Apps for Education in early 2006 with 2GB of email storage, which in some cases was hundreds of times more than what schools were traditionally offering their students and staff. We continued adding more storage, and today we offer over 7GB of free email space for everyone using Google Apps for Education.

Now it’s time to think bigger yet again. Starting next week, new schools that migrate to Google Apps for Education will see 25GB mailboxes. Existing customers will see their mailboxes grow over the course of the next few weeks.

To celebrate 25GB inboxes, we’d like to recognize 25 of the schools that have recently gone Google:

1. Amarillo College
2. Anaheim City School District
3. Ann Arbor Public Schools
4. Boston University
5. Buffalo State College
6. Chaminade University
7. College of Lake County
8. College of New Jersey
9. College of the Holy Cross
10. Corning Community College
11. Fall River Public Schools
12. Harvey Mudd College
13. HEC Paris
14. Instituto de Empresa Business School
15. Nebo School District
16. New Haven Unified School District
17. New York University, Stern School of Business
18. Oshkosh Area School District
19. Queen Anne’s County Public Schools
20. Spring Independent School District
21. University of Maryland Center for Environmental Science - Center Administration
22. University of Maryland in Baltimore
23. University of Northern Iowa
24. University of Salzburg
25. University of Richmond

We know students and teachers are really busy. There’s no reason they should spend their time sifting through spam and deleting email to stay under quota. We hope bigger inboxes might offer the first step to helping today’s students think bigger.

If you’re interested in bringing Google Apps to your school, let us know.

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Reflecting on a school year with Google Apps for Education

Posted by Dana Nguyen, Google Apps for Education Team

As school lets out and summer vacation begins, the Google Apps for Education team has been reflecting on what we've learned from our users over the past school year. We wanted to share some of the great stories we've heard from students and teachers in Colorado, Canada, Brown University, and Iowa.

Littleton Public Schools (LPS) in Colorado decided to "go Google" in the fall of 2010 and students are giving Google Apps high marks for working on collaborative projects. High school sophomore Kylie shares, "we no longer have to exchange contact information because everyone already has a Google account and it is saved in our contacts. We are also easily able to create either a Google doc or group for the project, and can invite the teacher as well to look at our work." Other LPS students Rachel and Bekah find that editing together in Google Docs "improved our writing by sharing with others and making comments at the same time" and working with documents stored online made it "easier to be organized and bring home assignments." And 5th grade student Jonathan likes Google Apps for the practical reason that "you don’t have to worry about paper getting lost and having your things get torn or ripped."

Before and after the faculty and staff at Littleton Public Schools have "gone Google."

Teachers from Edmonton Public Schools in Alberta, Canada are finding that Google Apps is increasing students’ engagement and saving teachers time. One teacher notes that "students love having the option to complete assignments online and homework completion has improved drastically." Another educator observes "moving to a web-based platform has made distributing, sharing, and collecting material seamless. It has significantly decreased my workload and planning, as I do not need to create several different versions of things."

Brown University’s undergraduates moved to Google Apps in the summer of 2009; the rest of the campus migrated the following year. This May, Brown asked the entire campus community -- faculty, staff and students -- to evaluate their satisfaction with and use of Google Apps. The results are overwhelmingly positive: nine out of ten members of the Brown community said they were “satisfied” or “very satisfied” with Gmail, and overall satisfaction has actually increased since the initial deployment. The detailed survey results are available at www.brown.edu/cis/GoogleApps/survey.

At Clear Creek Amana Middle School in Iowa, the benefits of Google Apps extend beyond organized lessons. The "Creek Squad," a tech support team made up entirely of student volunteers, helps teachers and administrators get the most out of the technology at their fingertips. With Google Apps, it seems, the students really have become the teachers!



While school may be out for students and teachers, we're excited to spend the summer coding away to make sure that when classes start again in the fall, Google Apps is better than ever.

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